Council Meeting May 27, 2009

Meditation given by Dwight Decker

Approval of April meeting notes

Pastor Report:

Financial:

Report of building repairs continues

Distress by Dennis to cover expenses of repair

Letter on budget deficit sent by Dennis

Work with budget sub-committee continues

Concluding Remarks: help by many to solve financial problems

Ministry:

Future baptisms planned on calendar of church

Continuing to make ministry calls to the sick

Other Activities:

Vacation Time for Dennis is being planned

August backpacking trip with scouts

Clergy representation at Memorial Day Parade

Clergy Association continues with town speakers, who could potentially provide support

Possible new elevator company??

Nominating Committee:

Assistant Treasurer still open

Financial Update:

2008-2009 $30,000 shortfalls to be covered by Cash Reserve Account at Fidelity

22 remaining unpledged units

Estimate on current budget shortfall $15,000 from 22 pledging units

Approval request to pass budget

Review of Operating Budget by Dwight Decker

Questions on T Mobile..Phil Johnson

Question on staff expenses…level funding

Approval of budget as of this date…Congregation approval sought on 6.14.09 along with approval of new officers

Further discussion on current year budget

Tower Day projected income vs. actual; discussion of approximately $85,000

Tower Day insurance of employees in question

Replacement of heating system approximately $30,000 (fund raising efforts?)

Christian Education:

Children planting flowers on Sunday

Children’s Sunday planned for June 7^th

Teacher/Shepard Volunteer recognition

Vacation Bible School June 29-July 2

Wrapping up Youth Groups on Sunday, May 31^st

Next year youth group will be Grades 5-8, and 9-12

Flocking raised $1,800 for Youth Mission Trip

Red Sox raffle to be held June 7,hope to total $6,000 through all fundraising efforts

3 persons to attend OWL training

Outreach Ministries:

Bread & Roses speaker is being arranged for September

Golf group 2008-2009 has reallocated their money to operating budget

Missions has allocated some funding to Bread & Roses

Question on Missions income which appears to be about $2,500 per month

Our Church’s Wider Mission is $2,300 per month, which was reduced by $2,000

Membership Ministries:

Review of List of members (not giving or participating over the past 2 years)

Mailing was done: giving options to re-up membership at church or some might have moved. Response to mailing still outstanding, but by review of list, helped to reduce OCWM contribution, which is based on active members

Play at Stoneham Theatre a go, with 17 tickets sold

Trivia night cancelled to be rescheduled

Planning end of summer cook out at church

Education:

Final budget for Tower Day..more to come

Diaconate

Favorite hymn Sunday…6.14.09

Melrose/Wakefield Chaplaincy council Representation.. rotating of Deacons, reporting to Diaconate

Mark Meehl resigned, and also will not longer be a church delegate

Hoping for a choir representative to fill that spot

Doug would like to ensure budget covers minimum amount necessary for choir, and also would like to see a job description (Dennis and Chris to meet on this matter)

Deacons are looking over web site and will present ideas for updating

Stewardship

Covered under financial heading

Finance Ministries

Oven installed, funding by memorial

Work Day, 6.9.09 might need to be repeated

New maintenance volunteer

Further discussion heating, energy issues

Fund Raisers:

Dinner perhaps in September/October

Church Fair

Thanksgiving Pies

Rent for use of lending out building to outside groups

Respectfully submitted,

Mary Ann Parker, recording clerk pro tem