Parish Council Minutes

March 28, 2007

Attendees: Reverend Dennis Bailey, Phil Johnson, Sue Johnson, Chris Gehret, Tony Lucia, Debbie Cotting, George Hayden, Perry Hayden, Barbara Langill, Sandi Watson, and special guest Rick Carey

George Hayden opened the meeting at 7:02 p.m. with a meditation. Minutes from the previous meeting on February 27 were approved.

Rick Carey’s Report

Rick, Jack Marino, and Bob Shorey have been investigating ideas for providing a security system for the church building, primarily for Tower Day School. Rick reported that the group had researched different types of security systems, met with a security systems expert and discussed with staff.

Balancing the school’s security needs with the desire to make the church as available as possible to members, Rick, Jeff, and Bob proposed:

  • Keeping the church’s doors locked during school hours.
  • Fitting the back door (from the parking lot) with a security camera, intercom, and security keypad with magnetic lock.
  • Details of the system and its costs are still under review, including whether a system that has been donated to the church will provide the necessary security features.

    Rick noted that the church needs to provide better signs inside the church building, especially for people entering from the parking lot, to make the delineations between church space and school space clearer to people unfamiliar with the building’s layout. Phil noted that he has had several conversations over the past year to come up with a design and will resurrect the project soon.

    Rev. Bailey emphasized that church members are always welcome to stop by the church office and shouldn’t hesitate to do so because the doors are locked. Someone from the school or the office will always be available to let visitors in.

    Pastor’s Report:

    Reverend Bailey presented Council with a draft of the revised job description for the Director of Christian Education and Youth Ministry position, currently shared by Barbara Langill and Jill Couillard. Council discussed the draft and made some suggestions. Rev. Bailey will work with Barbara, Jill, and the members of the Education Ministry team to finalize the job description.

    Ministry Team reports:

    Membership Ministry: Tony said that the Wine Tasting on March 10 was well attended and that the folks participating had a lot of fun.

    Stewardship Ministry: Debbie said that the Stewardship teams and the Planned Giving team are both making good progress. During the first week of April, Phil will be sending out a letter to the congregation about congregation about the stewardship campaign, the planned giving efforts, and a capital fund drive.

    Moderator’s report: Phil proposed, and Council passed, a motion that the Treasurer and the Moderator can be signatories on the Fidelity Resolution of Unincorporated Business. Council also passed a motion to increase the deductible on the property insurance, to $2,500 from $1,000, to reduce the property insurance rate.

    Phil led Council through a draft of the 2007-2008 budget, which will be presented to the congregation at a special meeting in June.

    Phil will be leading a small, ad-hoc committee to review options for health care insurance coverage for the church staff.

    Phil also led Council through an exercise to develop a list of potential candidates for the positions of Moderator and Vice Moderator, as well as Chairs of the Deaconate, Finance Ministry Team, Stewardship Ministry Team, and Membership Ministry Team for next year. This resulted in an excellent list that will be shared with the Nominating Committee for action.

    Christian Education Ministries: Barbara said that this year’s Easter Fun Day, open to all members of the community will be Saturday, April 7, at 10 a.m. There will be crafts, games, and an egg hunt.

    On Easter Sunday, April 8, the church will offer:

    7:30 a.m.: Almost Sunrise Service

    8:45 a.m.: Easter breakfast

    10:00 a.m.: Easter Sunday worship

    The Carrot Cake Bake-Off raised $375 for the Youth Mission trip. Additional money in support of this trip came from the Outreach Ministry team, last year’s golf tournament, and the mini-M&Ms Fundraiser. Eight kids and two adults will participate in this year’s trip, which begins on Sunday, April 15.

    Barbara reported that the materials for our Safe Church training should be updated.

    Education Ministry: Perry said that enrollment at Tower Day School will shift slightly for the 2007-2008 school year, to accommodate a pre-Kindergarten class. Because this transition class is shorter in duration than other classes, there will be a corresponding, small decrease in Tower Day School tuition money.

    Diaconate: The people who attended the Ash Wednesday service said they found it very meaningful. On Palm Sunday, the Senior Choir will sing a Cantata. The Maundy Thursday Tenebrae service will be held at 7:00 p.m. on Thursday, April 5. Communion will be served on Maundy Thursday (not on Palm Sunday).

    Outreach Ministry: Chris said that our church is helping with meals for people displaced by last year’s chemical explosion in Danversport. On April 12, a group from Centre Church will prepare and deliver a meal to the Maple Street Church in Danvers. Cash donations to defray the cost of the meal would be greatly appreciated.

    The Easter offering, half of which goes to Outreach, will be split between HAWC (Help for Abused Women and their Children) in Salem, and Church World Service for African concerns.

    Next Meeting: The next meeting of Parish Council is scheduled for Wednesday, April 25, at 7:00 p.m. in the Pastor’s office.

    Respectfully submitted,
    Sandi Watson, recording clerk